How to Automate Jobs

Transform regular or scheduled work into automated jobs that run on their own, no code required, using the scheduled jobs feature.

What you’ll learn

By the end of this guide, you will have:

• Created an automated task.
• Scheduled it to run on its own.
• Configured alerts so you know when it finishes (or fails).

Before you start

Requirements:

Task permission: Usually an Admin or Owner role

Agent: The worker performing the task

Assets: Any files, API keys, or secrets the task needs

1. Creating your first automated task

1.1 Open the scheduled page

Navigate to your workspace by clicking on a workspace in the sidebar that you’d like to schedule a task for.

Click Scheduled in the top menu.

1.2 Start a new task

Click New job in the top-right corner.

1.3 Name your task

Use clear names like “Daily sales summary”.

1.4 Pick an agent

Select which Agent will handle the work.

1.5 Set the schedule

Select the date you would like to start the job and select the frequency.

Common frequency: Every weekday at 08:00

Custom frequency: Every 1 hour

1.6 Add instructions

1. Tell the agent what to do, such as “Send a sales summary report based on my HubSpot data to my #XYZ Slack channel”.
2. Attach any files or set custom fields.

1.7 Save and start

Your task appears as Active in the list.

💡 Turn the task Off using the toggle if you want to pause the task.

2. Testing your task

1. Find your task in the list.
2. Select the toggle to enable the task.
3. Click on the task and watch the log panel for progress.
4. Check results where you expect them (e.g., Slack or email). You can also click ‘View’ in the logs panel to see completed tasks in the agent chat.

3. Managing tasks

What to do	How	Good to know
Pause / Start	Toggle switch	History is kept while paused
Change schedule	Task → Edit	Old runs stay recorded
Remove	Delete option	Deletes all history too

4. Common ways to use automated tasks

• Daily updates: Get CRM activity summary at 07:00.
• Weekly cleanup: Archive old files every Friday.
• Monthly reports: Analyse data and draft report on the 1st.
• Instant responses: Generate welcome materials when new users join.

5. Tips for reliable automation

1. Start with simple tasks and short intervals.
2. Use descriptive names that show timing + purpose.
3. Ensure you test the tasks that have been created.

What to try next

• Need more advanced agent options? See the Agent ecosystem guide.
• Want to connect other apps? Check the Integrations documentation.

Let your agents handle routine work while you focus on what matters.