How to Collaborate With Your Team on Autohive

What you’ll learn

• How to invite teammates and assign roles.
• Best practices for collaborative chats.
• Managing shared content & permissions.
• Keeping everyone informed without noise.

1. Adding team members

1. Go to a workspace and head to Members.
2. Click Add members.
3. There are various ways to invite members: a. Enter the name of the member you would like to invite to the particular workspace. b. Enter the email address of a non-existing member you would like to invite into the organisation. c. Copy the ‘Bulk invite’ link to share with members of your company to automatically get invited into the Autohive platform.
4. Send invites, and each person will receive an email to join.

2. Understanding access levels

Role	Typical Use	Key Abilities
Owner	Plan owner/team lead	Full plan control, billing, delete plan, manage all members
Manager	IT / Ops lead	Manage workspace members, content, jobs, integrations (no billing)
Member	Standard collaborator	Chat, use agents, upload content, run jobs

3. Working together in chats

• Start group conversations with teammates and agents by heading into an agent chat.
• Use @mention to add members and agents (e.g. @alex).
• Share files directly via the Agent settings, and agents can read them instantly.

4. Managing shared content

There are currently two areas of permissions covered within the Content hub.

Folder type	Who can see it
Workspace	Everyone in the workspace
Personal	Only you, until you share it

“My Personal Folder” will not be searchable via our chat due to security reasons (Chats with users who aren’t intended to view the files). The alternative is to download the file and add it to the chat if it is required.

5. Using agents as a team

Agents can help your team:

• Brainstorm ideas in group discussions.
• Expand outlines into full documents.
• Revise work based on collective feedback.

6. Managing automated tasks together

• View all tasks in one dashboard.
• Assign task owners for notifications.
• Test changes before updating active tasks.

7. Staying updated (without overload)

• @mention an agent will automatically added to the chat so there should be no way for them to miss a mention

8. Tips for better teamwork

1. Set up roles correctly from day one.
2. Keep separate topics in separate chats.
3. Save important decisions in dedicated channels.

9. Common problems & fixes

Problem	Why it happens	How to fix
Can't see a file	It's in someone's personal folder	Move it to a workspace folder due to our permission system
Agent misses mention	Agent not added to chat	Add the agent or start a new chat

These tools help your team turn individual effort into collaborative success within Autohive.